Start with a manufacturer-ready brief
Define product category, construction, fabric, quantity, colour-size breakdown, branding, quality level, destination and launch date. Factories cannot assess fit from a message that asks only for the cheapest price.
Use a tech pack when possible. Otherwise provide references, a measurement chart and a list separating critical requirements from flexible preferences.
Build a focused shortlist
Search by capability, not only country. A factory experienced in heavyweight streetwear may fit better than a large general supplier. Review product evidence, machinery, order range, export experience and communication.
Directories can generate leads, but verify the business behind each listing. Compare company name, address, domain email, registration and payment beneficiary for consistency.
Ask operational questions
Ask who develops patterns, how fabric is sourced, what MOQ applies to, how samples are approved, which inspections occur and how changes are recorded. Good answers are specific and acknowledge dependencies.
Request recent evidence relevant to your product. Certifications matter only when current, applicable and verifiable.
Use sampling as a working test
A sample evaluates more than sewing. Watch whether the supplier identifies missing information, controls revisions, records measurements and explains trade-offs. Review fit, construction, fabric, decoration, labels and finishing in writing.
Do not authorize bulk with unresolved comments. When a critical material changes, decide whether a new sample or test is required.
Protect production and delivery
Use a purchase order tied to the approved specification, quantity, tolerances, packaging, inspection and shipping term. Confirm payment milestones and change control.
Plan freight and customs before completion. DDP and DDU allocate responsibility differently, and arrival at a forwarder is not delivery to your warehouse.
Manufacturer screening scorecard
| Evidence | Check | Warning sign |
|---|---|---|
| Identity | Consistent legal and bank details | Unexplained name changes |
| Capability | Relevant process evidence | Only catalogue images |
| Sampling | Measured revisions | Verbal approval pressure |
| Quality | Defined checkpoints | Vague quality claims |
| Quotation | Assumptions shown | Unexplained low price |
Frequently asked questions
Factory or trading company?
Either can work when role, capability, price and accountability are transparent.
How do I reduce scam risk?
Verify company and bank details, use written specifications and staged approvals, and question beneficiary changes.
Should I visit?
A visit or live walkthrough helps, but it should complement documentation, sampling and inspection.